Purser

Provides administrative support and advice to the Master and ship personnel on financial and personnel matters. Administrative support includes, but is not limited to: Preparing payroll and financial reports, travel orders and advances; maintaining files of publications and instructions, personnel records, disciplinary documents, personnel actions (out port messages), merit promotions/coastal transfer programs, fiscal accounting records; and the management of incoming and outgoing mail. Submits reports as required to Military Sealift Command (MSC), which includes the use of computer software application and programs. Reports directly to the Master. Issues travel orders in accordance with the Joint Travel Regulations. Issues Cash-in-lieu of Travel payments for travel only from CONUS inport ship when the CIVMAR is detached as LPI as per the CMPI.

Advisor to the Master and ship personnel on matters concerning administration, financial, and personnel issues and serves as ship’s liaison to the Comptroller and Military Sealift Command offices (MSC). Provides complete and thorough turnover to the relieving Purser. Provides thorough Purser duties training to command approved potential Pursers. Ensures compliance with applicable directives, instructions, and regulations, including but not limited to the Department of Defense Postal Manual 4525.6-M, CMPI, MSFSC Instructions, Merit System Principles and Prohibited Personnel Practices, Department of Defense Financial Management Regulations, (DODFMR) Volume 5 Disbursing Policies and Procedures. Ensures continuing application of and compliance w/EEO laws, regulations and policies and Privacy Act of 1974 ensuring Personal Identifiable Information (PII) is safeguarded.

Serves as the Afloat Deputy Disbursing Officer (DDO). Per DFAS Memorandum of September 4, 2012, all current and newly appointed Deputy Disbursing Officers (DDO) will be required to pass the DDO examination in order to remain or become a DDO. As of September 4, 2012, all new DDOs are required to complete the DDO exam before being appointed. Appointments to the position of Purser are subject to and contingent upon, successful completion, requiring a score of 86% or better, of the DFAS DDO exam.

Prior to appointment as Deputy Disbursing Officer/Purser, must complete FMS FORM 3023 (specimen signature) and FMS 5583 (Signature card). These forms along with completion of DD577 are submitted to DFAS Indianapolis via MSC N04841 Disbursing Operations.

Prepares and submits payroll data for disbursement of funds to CIVMARs, and conversion of foreign currency to U.S. currency. Prepares required financial reports and maintains appropriate financial records of shipboard financial returns.

Prepares and pays bi-weekly draws and bi-weekly payrolls, handles U.S. Government funds, Collections, Subsistence, or other miscellaneous payments. Payments are accomplished in strict compliance with existing regulations. Issues draws for CIVMARs on direct deposit, awards, S&Q payoffs or at the Master’s authority draws for emergencies.

Carries official U.S. Government funds to meet shipboard payrolls and emergency purposes. Prepares and issues U.S. Treasury checks for various disbursing functions. Cashes personal checks, bank money orders and other negotiable instruments as authorized in accordance with DODFMR Vol 5.

Maintains safekeeping deposits. Prepares Daily Agent Accountability Summary (DD2665) for each business day and forwards to the appropriate Disbursing Office for auditing and processing at the end of each pay cycle.

Acknowledges receipt of and posts all merit promotion and coastal transfer opportunity announcements, Human Resource Advisories and other command correspondence in a timely fashion. Supports the command’s merit promotion program. Participates in merit promotion boards as necessary.

Ensures crew strength does not exceed authorized manning scale and requests replacements for exiting vacancies at the end of each voyage. Keeps the crew advised of all personnel actions, promotions, etc., by maintaining up-to-date bulletin boards. Ensures all ship personnel are aware of the U.S. Flag carrier rule when traveling from OCONUS to CONUS. Provides clerical assistance in the preparation of personnel actions, correspondence and reports.

Affixes and accounts for postage stamps on all outgoing official mail, and responsible for all postal funds and handling all mail.

Everything in this Position Description is considered to be an essential function of this position.

Performs other duties as assigned.